Launched
back in 2004, Google’s emailing service has come a long way since then;
constantly developing and expanding. It has transformed into a customizable
email giant that can be molded to fit the user’s specific needs; be it personal
or for a business.
Your Gmail
comes equipped with several tips and tools that will enhance your emailing
experience for maximum productivity. We tried all of the Gmail tips and tricks out
there, to bring to you the absolute best 10 features that you need to start
using immediately. They have been divided into categories to help you remember
and come back to it as per your needs.
Automation Tips
1.
Sending Automatic Emails
A great productivity tip on Gmail is the option of sending
automated emails by scheduling them beforehand. You simply compose the email as
normal and then instead of going for Send, click on the arrow right next to the
button for the “Schedule Send” option.
You can either pick from a given time slot or customize your
date & time to send the email.
Once you have scheduled your email, a “Scheduled” tab will
appear on your left panel where you can view all of the scheduled emails in one
place. Gmail lets you schedule 100 emails at one time. These can be edited,
modified, or deleted any time.
2.
Joining Meetings
Google now lets you join sessions on Google Meet directly
from your inbox. It’s a seamless switch from your email to a meeting, without
having to change tabs.
To enter a meeting,
just click on the “Start a meeting” or “Join a meeting” options under Meet which
will be on the left side of your screen.
3.
Predictive Text Suggestions
At the heart of Artificial Intelligence as
we know it lays Google’s Smart Compose for Predictive Text Suggestions.
When turned on, this feature predicts text (words and
phrases) as you type based on past behavior, saving you a lot of typing time.
Gmail studies how you type, the most common words and phrases you repeat as
well as the context of the current email you’re typing and then displays the
predictive text.
Improved Productivity
4.
Snoozing Emails
Quite often we’re so wrapped up in other tasks that we
quickly skim through new emails, decide to make a mental note to reply later,
and then completely forget about it until a reminder email shows up (and you’re
in trouble).
Well, Gmail’s snooze feature makes sure no email is
forgotten or missed. By opting to “snooze” an email, you are sent a reminder to
reply later at a time of your choosing.
Simply right-click on the email you’d like to snooze, pick a
time and date at which you’d like to respond to it and Gmail will send in a
quick notification when it arrives.
5. Google Calendar from Email
Have you ever gotten so lost in answering those endless
emails that you forgot about an important appointment or reservation? Well,
incorporating Google Calendar into your inbox will make sure that never happens
again.
The “Google Calendar from Email” feature allows you to view
your Google Calendar within your inbox, usually on the left pane, to remind you
of any upcoming events.
6.
Priority Inbox
Did you know Gmail lets you arrange emails and organize them
based on their level of importance? Quite convenient, right?
By turning on the Priority inbox setting, your inbox will be
divided among read, starred and other. Additionally, you can further reassign
or modify the kinds of emails that end up in each category for increased
organization.
This can be a lifesaver if you get hordes of emails to be
addressed daily. The best part is that you can hide a section when it’s empty
so you know there are no emails of that category to be handled.
Your email will appear in the following order:
·
Important & unread
·
Starred
·
Customizable (based on
whatever you’d like to see next)
7.
Other
7.
Google Tasks
Never miss out on replying to an
email ever again through Google Tasks.
Using this Gmail tip, you can form a virtual to-do
list of all the emails that need to be tended to. Whenever you get an email,
simply add it to Tasks so when you’re ready to respond to it you get a
notification and have all the required details at easy access.
Just select the email you want to
create Tasks for and click on the three vertical dots. Select “add to Tasks”
from the drop-down list and set your preferred date and time.
Secret Tips
8.
Gmail labs
This is probably the first you’re hearing of Gmail
Labs right?
Well, it’s a great secret tool for accessing amazing new
features before anybody else. Gmail Labs is where Google tests new features
before rolling them out to the general public. This early access lets you try
out all sorts of things including:
·
Canned Responses (to avoid
having to repeat yourself over and over again)
·
Preview Pane (to scan
emails quickly)
·
Google Voice Messages (to
play out your emails in audio form)
9.
Access Gmail without
Internet
Google realizes the high probability of not having a stable
Internet connection 24/7 and therefore lets you view and compose emails even
without it.
If you’re stuck in an elevator, or perhaps even a traffic
jam and your signals aren’t working - well use this free time to reply to all
the emails you’ve been delaying. Gmail will send those emails as soon as your
internet connection is reestablished.
10.
Confidential Mode
If you’d like to send a confidential email that is
immediately deleted and left untraced, Gmail makes it possible.
These private emails can be set up in a way that even the
receiver can’t save, forward, copy, or download them. And, they can be auto-deleted
after a certain time period decided by you.
Once you have composed a private email, click on the
clock-shaped icon on the bottom corner. You can set the expiration (or
deletion) time for the email there.
At the End
Google is full of tips and additional features that help its
users manage their emails in the best way possible and enhance productivity. By
applying these Gmail tips,
you are sure to save quite some time and extra energy which can be used in a
more important task.
To learn more secret tips on how to streamline your online
work, reach out to our tech professionals!
0 Comments