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Most computer users are constantly going back and forth
between the mouse and keyboard to do their work. What if we were to tell you
that there’s an easier way to navigate on the computer – keyboard shortcuts!
Instead of reaching out for the mouse every few seconds, you
can use a single keyboard
shortcut to do the same task and save time. While it may not seem much,
over time these few minutes come together to save quite a large chunk of your
work time.
These shortcuts will boost your efficiency by speeding up
any kind of work you do on the computer. Furthermore, they are known to improve
the productivity of your tasks.
So, let’s get right into it. Here are 20 essential keyboard shortcuts you
should be using in 2020 for streamlining your work. We’ve broken them down in
categories to help you remember, and revisit them anytime.
General Shortcuts
1.
Undo – Ctrl + Z
This will be one of your most-used shortcuts as it reverts
whatever the last action you made; be it on any program! Whether you’ve
mistakenly deleted something important on Word or closed a Chrome window with
necessary tabs – simply undo it with a press!
2.
Close – Ctrl + W
Another one that works on almost every program, this
shortcut lets you close the current window. It won’t shut down the entire
program so you don’t need to worry about lost files. E.g., if you have never
Word documents opened at once, it will only close the current one.
3.
Reopen Closed Tab – Ctrl +
Shift + T
If you’ve mistakenly pressed Ctrl + W on the wrong tab, here
is your chance to reopen that tab immediately. If you’ve closed multiple tabs
at once and need them opened again, just keep tapping the T key and they will
all reopen in seconds.
4.
Select All – Ctrl + A
To select all the files in a folder or highlight all of the
text in your document for quick formatting, simply press Ctrl + A instead of
spending time clicking and dragging your cursor.
5.
Find – Ctrl + F
To quickly find any number, word, or phrase in any program –
use Ctrl + F. if you’d like to find and replace that numeric or word with
something else, use Ctrl + H.
6.
Cut, Copy and Paste
Cut – Ctrl + X, Copy – Ctrl + C, Paste – Ctrl+ V; are some
of the most useful tools, particularly in Microsoft Office.
7.
Print – Ctrl + P
For a quick print of your current document, press Ctrl + P
to open the Print window. No need to scroll throw panels and hunt around for
the printing option in programs now.
8.
Task Manager – Ctrl + Alt +
Delete
Ever been left helpless at your programs going haywire or
computer hanging? Well, the task manager is how you bring everything back to
normal. If your computer isn’t responding, simply press these keys to open the
task manager which will let you force-close problematic programs.
9.
Lock the Computer – Win + L
If you’re done with your work or simply stepping away for a
quick coffee break, locking your computer will ensure nobody can get access
unless they know your password.
Navigation Shortcuts
10.
Show/Hide Desktop – Win + D
Useful if you want to minimize all your opened windows and
return to the home screen/desktop. If you’re someone with a desktop full of
files and everything else one could need, this keyboard shortcut is perfect for you!
11.
Open Task View – Win + Tab
This opens an updated Windows application switcher to let
you see thumbnails of all your opened programs for easy access and control.
12.
Open Start Menu – Ctrl +
Esc
If your keyboard is missing the Win key, simply use Ctrl +
Esc to open the Start menu hassle-free. If you’d like to continue navigating
from your keyboard onwards too, use Shift + Tab.
Advanced Windows Tricks
13.
Open Settings – Win + I
Hit this combination to bring up the Settings dialog box,
which lets you configure the way Windows works internally. You can also try out
Win + A to open the Action Center panel which shows all your notifications.
14.
Refresh – F5
To refresh your browser for the latest version of the
webpage, use this handy key tucked towards the top of your keyboard. You can
even use it in File Explorer.
15.
Rename – F2
You don’t need to right-click and make your way down that
drop list to rename files anymore. Simply look at the Function key row on your
keyboard, press the F2 key and it’ll automatically open a renaming box. It can
also be used in Microsoft Excel to edit the content of your current cell.
16.
Screenshot – Win + PrntScn
Tired of opening the snip took or a new program to take
screenshots? Well, there is the perfect keyboard shortcut for you! This saves
the screenshot in a PNG file after making a new Screenshots folder within your
default Pictures folder
17.
New Virtual Desktop – Win +
Ctrl + D
New to the world of Virtual Desktops? Well, you’re in for a
delightful surprise!
Virtual
Desktops are secondary screens where you can store some of your opened
programs and applications, making more workspace for you without all that
clutter.
18.
Switch between Apps – Alt +
Tab
A classic, yet little known, windows shortcut is to switch
apps. This can help make your work a whole lot easier if you run multiple
applications at one time.
19.
Minimize/ Maximize – Alt +
Space + N/X
To minimize or maximize your current window easily without
needing to reach for the mouse and navigate your cursor across the screen.
20.
Hidden Menu – Win + X
Perhaps the most exclusive one is the Quick Link menu that
you can access through this keyboard
shortcut.
It allows you to access all the main areas of your computer
system and view or configure the devices attached to it like your Printers. You
can even bring up the PowerShell command to access even more advanced Windows functions.
Lastly
All of these shortcuts are sure to make your work
smooth-flowing and save up on time. Revisit this list anytime you’d need to
until you become fluent in the keys to press.
For more tips and tricks on how to maximize your work productivity, visit our website.
3 Comments
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